Company
Without Walls
What can you receive?
£25 - £35k pro rata
Link
https://withoutwalls.uk.com
Deadline
10 October 2024
Without Walls is recruiting for a Finance Officer. This role is a key part of the Finance and Operations Team, supporting the Senior Finance Manager with processing and maintaining accurate financial records for Without Walls.
The postholder will benefit from a range of professional development opportunities and gain insights to the operations of a funded arts organisation working on a range of projects.
Responsibilities
Under the direction of the Senior Finance Manager, the post holder will:
- Enter and maintain financial records on QuickBooks, including all purchases, grants, and sales.
- Log expense claims from staff and partners, checking the correct receipts are in place and claims are in line with relevant expense policies.
- Lead on regular payment runs, collating invoices, ensuring that payment requirements have been met, and that payments are made in line with due dates.
- Ensure that internal Finance Procedures are followed at all times, especially around payments and authorisation.
- Process monthly payroll reports, including payments to all staff, ensuring these are accurately entered into the financial records, whilst maintaining confidentiality.
- Regularly monitor the organisation’s bank and credit card accounts ensuring that any irregularities are immediately reported to the Senior Finance Manager.
- Update and maintain internal working budgets, working with the programme delivery team to ensure that these align with the organisation’s management accounts.
- Support monthly finance reconciliation and reporting by ensuring financial records are updated in a timely manner.
- Update records of debtors and creditors and follow-up on any outstanding payments as required.
- Support the organisation’s contracting processes, ensuring that supplier contracts are drafted promptly and accurately and to the standard required of contractual documents.
- Support the creation and administration of grant offer letters for artists and festivals.
- Support the Senior Finance Manager to deliver financial management services for external organisations including, but not limited to, making payments, recording transactions, completing reconciliations.
Person Specifications
- Excellent administrative and numeracy skills.
- Excellent organisation skills and attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to work to weekly and monthly deadlines.
- Ability to work at speed and with accuracy.
- Ability to multitask and manage competing priorities.
- High levels of initiative and ability to take responsibility.
- Ability to ensure that confidential information is dealt with sensitively and securely.
- Experience of checking and ensuring receipts, invoices and expenses are accurate.
- Knowledge and experience of working with QuickBooks, Sage, or similar finance software.
- Knowledge and experience of working with Excel, Google Workspace, Microsoft Office or other office software.
- Understanding or experience of working in a small team with a shared goal.
We realise that we could miss out on incredible talent joining Without Walls because someone might not see themselves in every single one of the person specification criteria. Do not be put off if you feel you do not tick all of the boxes below – if you think you could be great for this role, please apply anyway.
